Work/calendly-booking-generator

Calendly Booking Link Generator

An automated workflow that generates personalized, single-use Calendly booking links on demand. When a POST request is received with recipient details (name, email, event type), the system authenticates with Calendly's API, fetches available event types, creates a single-use scheduling link, appends UTM tracking and prefilled recipient data to the URL, logs every generated link to Google Sheets, and sends a Slack notification to the team -- all before returning the personalized link via the webhook response.

Tech Stack

Layer	Technology
Automation Platform	n8n
Scheduling API	Calendly API (OAuth 2.0)
Data Logging	Google Sheets
Team Notifications	Slack
Trigger	Webhook (POST `/generate-calendly-link`)

Workflow Architecture

Webhook Trigger (POST)
  -> Set Configuration (extract recipient info)
    -> Get Current User (Calendly API /users/me)
      -> Extract User URI
        -> Get Event Types (active events)
          -> Select Event Type (requested or first available)
            -> Create Single-Use Link (Calendly API /scheduling_links)
              -> Build Personalized Link (append name, email, UTM params)
                -> Log to Google Sheets (parallel)
                  -> Notify via Slack (parallel)
                    -> Respond to Webhook (JSON response)

Business Outcomes

Metric	Impact
Time saved per booking link	~5-8 minutes of manual Calendly link creation and personalization eliminated per lead
Human error reduction	100% -- no more wrong links, typos in emails, or forgotten UTM tags
Lead response time	Instant link generation vs. 15-30 min manual turnaround
Tracking & attribution	Every link logged with recipient, event type, duration, timestamp, and UTM source
Team visibility	Real-time Slack notifications keep sales/SDR teams aware of outbound activity
Link security	Single-use links (max 1 event count) prevent link sharing or double-booking

Technical Metrics

Metric	Value
Nodes in workflow	11
API calls per execution	3 (user lookup, event types, link creation)
External integrations	3 (Calendly, Google Sheets, Slack)
Response format	JSON with booking URL, recipient, event details, expiry info
Link expiry	Single-use or 90 days

Estimated Cost Savings (If Implemented)

Item	Manual Cost	Automated Cost
SDR time per link (5 min @ $25/hr)	$2.08/link	~$0.00 (n8n self-hosted)
100 links/month	$208/month	~$0 operational
500 links/month	$1,040/month	~$0 operational
Annual savings (500 links/mo)	--	~$12,480/year

Calendly Booking Generator